Exhibitor Tool Kit
IMPORTANT DATES
Mark Your Calendar Now
October
Exhibit space applications due for first round of assignments
First round of exhibit space assignments
Exhibit confirmations mail
December
Exhibitor Housing information posted
January
Deadline for first assignment of hotel accommodations
Exhibitor Service Order Kit mails
February
Exhibitor Housing opens for companies not in first round
March
Final Booth payment due
Official Program and Cross-Reference Listing due
Program advertising artwork and payment due
April
Final housing requests due
Rooming lists due
Official Program and Cross-Reference Listing due
Program advertising artwork and payment due
Distribution of marketing materials approval form due
Exhibitor Appointed Contractor authorization due
Exhibitor Personnel Badge list due
Q: Is shuttle bus service available?
A: Shuttle bus service will be provided to most convention hotels. A detailed schedule will be posted in April.
Q: How do I reserve exhibit space at The Cable Show?
A: Apply for a booth online and submit your deposit via credit card. Or make checks payable to NCTA and send your deposit to:
NCTA Convention Headquarters
c/o Dobson & Associates
1146 19th St., NW, Suite 250
Washington, DC 20036
Email: exhibitinfo@ncta.com
Phone: 202-463-7905
Fax: 202-467-6944
Applications and deposits received by October 14, 2011, will be included in the first round of exhibit space assignments.
Q: How is exhibit space assigned?
A: A valid contract/application and 50 percent deposit must be submitted to NCTA Convention Headquarters in order for space to be assigned.
Q: How do exhibitors reserve hotel rooms?
A: Exhibitor housing information will be posted in the Exhibitors Only area of the website in the fall. In order to qualify for the first round of housing assignments, forms must be submitted in December. Please refer to the Exhibitors Only Area for more information and details on the assignment process.
Q: May I bring my spouse and children into the exhibit hall?
A: Spouses must be registered for the convention in order to visit the exhibit hall. Spouses receive a discounted rate on their registration. Children under the age of 16 will not be allowed into the exhibit hall.
Q: When will the exhibit hall be open?
A: The hours as follows (subject to change):
Monday, May 21, 2012
11:30 a.m. - 5:30 p.m.Tuesday, May 22, 2012
11:00 a.m. - 5:00 p.m.Wednesday, May 23, 2012
11:00 a.m. - 3:00 p.m.
Q: Where will educational sessions be held?
A: All sessions and exhibits will be held at the Boston Convention and Exhibition Center.
Location:
Boston Convention and Exhibition Center
415 Summer Street
Boston, Massachusetts 02210
Q: Is shuttle bus service available?
A: Shuttle bus transportation is provided for most of the convention hotels to BCEC (exceptions: Renaissance Boston Waterfront, Seaport Hotel, and Westin Boston Waterfront).
*Shuttle Bus Schedule is subject to change. A more detailed schedule is to be posted mid-April.*
| Monday, May 21 | 7:00 am - 6:00 pm 6:30 pm - 7:30 pm Limited Service to hotels for International Welcome Reception Guests |
| Tuesday, May 22 | 6:45 am - 6:00 pm 6:30 pm - 7:30 pm Limited Service to hotels for Chairman's Reception Guests |
| Wednesday, May 23 | 6:45 am - 4:00 pm |
All shuttle buses will arrive and depart from the East Lobby of Boston Convention & Exhibition Center.
Shuttle service will be available from most convention hotels, with the exception of the Renaissance Boston Waterfront, Seaport Hotel and Westin Boston Waterfront.
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